MFSRC BOARD MEMBER INFORMATION
Learn more about Board positions, meetings, district layouts, committees, and our by-laws.
Board Positions
2nd Vice Chair: Responsibilities include the overall program planning of the Annual Conference and working with the 1st Vice Chair regarding program content. This position requires a four (4) year commitment as this position will move into:
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the 1st Vice Chair position in the second year - planning the conference program,
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the Chairperson in the 3rd year - running Board meetings and leading the organization.
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and would remain on the Board as the Past President for the 4th year - as a resource person.
Secretary: Responsibilities of this position are to take the minutes of the Board meetings, prepare these minutes for mailing to Board members, reserve meeting space, prepare agenda for meetings, maintain the membership list, and other work as needed. This position is a one (1) year term.
Treasurer: Responsibilities of this position include maintenance of all financial records for MFSRC, the checkbook, bill paying and financial status reports. This position is a one (1) year term.
District Representatives: Each district has one (1) position up for election each year. The responsibilities of the District Representative are to attend the quarterly Board meetings, serve on various committees as needed and represent the members of their district at Board meetings. These positions are two (2) year terms.
Member at Large: Two (2) member at large positions are up for election each year. The responsibilities of these positions are similar to that of the District Representatives with the exception that they represent Child Support and Collections Workers at a state wide level.
Board Meetings
MFSRC Board Meetings are currently held virtually. There are two standing meetings that start at 9:00: the Legislative Committee and the Conference Program Planning Committee. Most Board members are a part of one of these two committees. The main MFSRC Board meeting starts at 11:00 and is generally completed by 1:30 or 2:00.
Generally, the Board meets virtually four times per year and once (in person) at the annual conference. There is also one extra meeting for the Conference Program Planning Committee.
Committees
Per bylaws, there are three standing committees: Legislative, Membership/Noiminating, and Conference/Program. Other committees may be added at the proposal of the Chair and cease to exist at the end of the term, unless approved to continue.
The chair of each committee is the representative of the committee and sub-committees housed under it.
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The chair shall insure that sub-committees remain on scheduled timelines for tasks and are reviewing for potential changes to improve or promote their specific sub-committee.
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The members of the sub-committees shall report to the chair suggestions for improvement to their sub-committee, any pending actions and any completed tasks.
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The chair shall report at each board meeting an update as to each committee and their sub-committees regarding any status updates or suggestions for improvement they may have. It is highly recommended that there shall not be a report of “no update” given for any of the committees or sub-committees at the board meetings.
Legislative Committee
Description: This committee proposes, drafts and reviews legislation which is of interest to our organization. We also monitor legislation proposed by others. We often attend and testify at legislative hearings.
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Membership/Nominating Committee
Description: This committee is responsible for ensuring that the organization runs smoothly and fairly.
This committee has the following subcommittees:
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Constitution and Bylaws
This committee provides advice to the Board if there is a question as to polling, voting, and motions. When an amendment is required to update our Constitution or By-Laws, the committee is there to assist the Board in drafting the proposal disseminating, discussing and voting on the proposal. Our most essential function is that every five years, we gather information from each county to realign the districts so that each county has fair representation on the Board of Directors. -
Nominations and Elections
This committee works to find interested members who would like to serve on the board or on various committees. They run the elections at conference and work to fill vacancies that may occur on the board. -
Awards
This committee reviews and selects nominees of worthy child support workers for awards to be presented at the MFSRC Fall Conference each year. The categories of awards are, Honorary Life Member, Outstanding Program Achievement, Outstanding Customer Services Award, Program Awareness Award, and Outstanding Program Achievement.
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Conference Committee
Description: This committee plans the annual MFSRC Training Conference. They review prior year’s conference comments, decide on conference theme, keynote speakers, giveaways, venue, breakout sessions and all other aspects of the conference. We meet five times per year in the St Cloud area at the same time as the Legislative Committee and prior to the full board meeting.
This committee has the following subcommittees:
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Conference Site
This committee is responsible for researching and reserving facilities to accommodate the annual fall training conference. Duties include, but are not limited to: cost analysis of facilities that meet the site and size requirements for space, detailed set up of rooms for sessions, coordinates the location of registration, breaks and activities with the facility, coordinates the room and meal accommodations for the conference speakers and scholarship recipients, and makes decisions regarding food and beverages at the conference. The chair acts as the point of contact and liaison between the group and the facility and acts as a point person at the conference (or appoints someone) for questions, problems, etc. -
Historical
This committee is the keeper of all old documents, programs, and pictures that document MFSRC history and the projects that our organization has worked on. The committee also takes pictures of Award winners at the Banquet and pictures of our speakers, sessions, work groups and conference activities. -
Registration
This committee’s commitment is for two years. Responsible for receiving all registrations for conference from counties and other attendees, maintain and reconcile checkbook for deposits from registration payments and vendors, and disbursement for expenses. Maintain a database of all registrant names from which to make nametags, organize packets for all conference attendees. Run registration at the conference. Report registration status/comments/issues at Program and Board meetings. Prepare an Income/Expense Statement at close of conference.
Communications Committee
Description: The committee handles marketing and maintains public relations activity. This committee updates the full membership email list and send emails as appropriate. This committee maintains the content of the MFSRC website by working with our service provider.
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Diversity, Equity & Inclusion Committee
Description: This committee’s purpose is to ensure MFSRC focuses on the ethical treatment and welfare of our members, the communities we serve, and those impacted by our organization’s work and trainings. We want to ensure that we are continuously mindful of the value of diversity, equity and inclusion. You can read our Vision and Values Statement here.
Districts
